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If you have selected text, the "Apply to: This inserts Section breaks before and after the selection. If no text is selected, the choices will be "Whole document" and "This point forward.
If the document already has multiple Sections, the button will apply your choice to the current Section. Generally Headers and footers are designed to distribute information across the top or bottom of a page, giving the reader a lot of information in a small space.
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Some information is on the left side, some in the center, and some on the right side of the page. In versions of Word before Wordthis was done using tab settings in the Header and footer styles. This works well if all pages in a document are in the same orientation. It does not work so well when some pages are in portrait, and others in landscape orientation.
The default Header and footer styles have a center and right tab set for portrait orientation. Here are screenshots from Word showing how this works or doesn't work. Alignment Tabs step in In Headers and footers beginning with Word there are special margin-alignment tabs left, center and right. These are independent of the paragraph or style tab settings.
Use Alignment Tab Feature to set tabs relative to margins Below are screenshots Word from a page set up in both portrait and landscape orientations showing how these special tabs adapt to the change in orientation.
Portrait Orientation The tab settings shown in the ruler are those for my Header style. The Alignment tabs appear to be set the same but are really oriented to the page margins rather than the tab settings in the style.
This becomes apparent when this Section is switched to Landscape Orientation. Right click on the screenshot above and select "View Image" to see full size. Note that the tab settings in the Header style shown on the ruler are the same and the first line using those tabs is unchanged. The second line though uses the new Alignment Tabs and remains set well for this page orientation.
Remember that by default the alignment tabs are independent not only of the tab settings but also the indent settings. In the example shown above the left and right indents were set at the margins, but they do not need to be. By default, the Alignment Tabs align to the margins, not the indents. Alignment tabs can be used in the body of a document, but the control for it is in the Header and footer tools.
You can add this dialog to your Quick Action Toolbar if you need them in the body. I don't think you really want to do this, but could be wrong. While the default with Alignment Tabs is to set them relative to the margins, they can also be set relative to the left and right paragraph indents.
My usual Headers and footers have left and right indents outside the margins to emphasize that they are frames to the page. If I were using a right-alignment tab, I would want it relative to the indent so it would line up with the right indent setting. These indents change with orientation because they are relative to the margins.
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Unfortunately, the alignment tab will not go past the right margin! The right tab can still be set past the right margin and works, but that will not change with orientation.
How to put a portrait page number on a landscape page by Bill Coan, MVP Where the contents are only one page put them in a Table and rotate the text in the table.
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Where the landscape contents are only one page, put them in a Text Box and rotate the textbox. Visual Techniques for Setting Headers and Footers Off From Body of Document In many documents it is important to distinguish headers and footers from the body of the text.
There are four principal ways to do this: Provide space between the header and footer and the body of the text. Space after paragraph setting in the Header style and space before in the Footer style can be used to accomplish this.
Use a different font, font style i. Italics or font size.
Use borders bottom for Header style, top for Footer Style Use wider Indents not margins in the headers and footers. Header and Footer Placement and Space There are two things the user needs to know about Header and footer placement and space.
The first is that either the Header or footer can take up the entire page or be anywhere on the page. The second is that in the page layout dialog the user can set how much space to reserve for the Header and footer from the edge of the page.
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Placement Items in the Header or footer can be anywhere on the page. If they are graphical elements like a logo, WordArt, a Watermark or a TextBox they can be floating and marked to appear behind text. If they are set to be behind text, they will not move text in the body of the document. If they are in-line with text or set for wrapping, text in the body of the document as well as in the Header or footer will give them space.
This is one way of preparing letterhead templates reserving space for a sidebar on the first page of preprinted letterhead. See Letterhead Textboxes and Styles Tutorial.
Space for Headers and Footers So that they do not run into text and so that text doesn't seem longer on pages without Headers and footers, space can be reserved for the Header and footer in the Page Layout dialog. First the general rule is that the running Headers and footers will use whatever space they need. That means that if they extend into the body of the document, the text will normally flow around them.
Generally you want a bit more space to distinguish the Header and footer from the body of the document. This dialog can be reached by clicking on the dialog launcher in the bottom right corner of the Page Setup group on the Page Layout Tab.
This setting, like most Header and footer settings, is a Section property. That is, you can have multiple Sections in a document, but only one setting in a Section.
Note that few printers can print to the edge of the page and that inkjet printers, in particular, seem to need blank space at the bottom of the page. See The bottoms of pages don't print.
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The Preview picture shows you which items are turned on. Four narrow rectangles appear in the four corners of the Preview picture. A bold rectangle indicates that the item is turned on for printed notes. In this example, the header and page number are turned on: Select Apply to All.
On the View tab of the ribbon, select Notes Page to see the effect of your changes.